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Clean three-way match

Ready for approvalLive

Brightway Janitorial Supply · $842.40

What happened

Every check passed: supplier identity, arithmetic, PO match, and delivery confirmation all agree. Ledger Guard proposes a draft bill and routes the invoice to the property manager — the amount is under the $1,000 property-manager threshold.

Why it matters

This is the boring path, and it should be boring. No AI judgment call decided this invoice was safe — five independent deterministic checks did, and every one of them is visible.

Source document — page 1Rendered from extracted text

BRIGHTWAY JANITORIAL SUPPLY

4410 Ferncrest Industrial Way, Unit C · Columbus, OH 43219

Invoice #: BJS-55821

Invoice Date: 2026-07-29

Due Date: 2026-08-28

PO Reference: PO-10456

Bill To: Keystone Facilities Group — Alder Point Plaza

Supplier Tax ID: 47-1122334

Currency: USD

Description | Qty | Unit Price | Line Total

Multi-surface cleaner, 1gal — Qty 24 @ $9.75 = $234.00

Trash liners, case of 250 — Qty 10 @ $14.20 = $142.00

Microfiber mop heads — Qty 12 @ $8.15 = $97.80

Floor degreaser concentrate — Qty 6 @ $22.50 = $135.00

Glass cleaner spray, case of 12 — Qty 8 @ $20.95 = $167.60

Subtotal: $776.40

Sales Tax (8.5%): $66.00

Total Due: $842.40

Remit to: First Continental Bank, Acct ending 2231, Routing ending 0044

Extracted data

Line items (5)

Description	Qty	Unit price	Line total
Multi-surface cleaner, 1gal	24	$9.75	$234.00
Trash liners, case of 250	10	$14.20	$142.00
Microfiber mop heads	12	$8.15	$97.80
Floor degreaser concentrate	6	$22.50	$135.00
Glass cleaner spray, case of 12	8	$20.95	$167.60

Match evidence

Supplier identity

exact

Invoice tax ID

Approved master

47-1122334

Brightway Janitorial Supply · approved supplier since evidence on file, status approved.

Purchase order — PO-10456

exact

ALDR · not-to-exceed $800 · status open

Line	Approved qty	Approved price
Multi-surface cleaner, 1gal	24	$9.7
Trash liners, case of 250	10	$14.2
Microfiber mop heads	12	$8.15
Floor degreaser concentrate	6	$22.5
Glass cleaner spray, case of 12	8	$20.95

Goods / service receipt

c1000000-0000-4000-8000-000000000001 · received 2026-07-30 by D. Alvarez · confirms 5 line(s)

Duplicate candidates

None found.

Control results (9)

Line-total recalculationPassed
All 5 line total(s) recompute exactly from quantity × unit price.
Subtotal recalculationPassed
Sum of line totals equals the printed subtotal of $776.40.
Tax and grand-total recalculationPassed
Subtotal + tax equals the printed total of $842.40 exactly.
Supplier identity matchPassed
Tax ID 47-1122334 matches the approved Brightway Janitorial Supply record exactly.
Remittance bank-detail comparisonPassed
Extracted remittance block (First Continental Bank, acct ending 2231) matches the approved supplier master exactly.
Normalized duplicate-identity matchPassed
No matching supplier, invoice number, date, or amount found in invoice history.
Purchase-order statusPassed
PO-10456 is open.
Matched PO line(s)Passed
5 line(s) match PO-10456 within tolerance: Multi-surface cleaner, 1gal, Trash liners, case of 250, Microfiber mop heads, Floor degreaser concentrate, Glass cleaner spray, case of 12.
Embedded-instruction screeningPassed
No instruction-shaped content detected in extracted text fields.

Proposed actionReady for approval

Supplier and purchase-order matching, arithmetic recomputation, and duplicate/bank-detail checks all passed. No exceptions found.

Routed to

→ Property manager

Accounting-system change

create billDraft only — not posted

Cost center: CC-FAC-CLEAN
Total: $842.40
Idempotency key: a1000000-0000-4000-8000-000000000001:BJS-55821:keystone_qb_sandbox

Policy version policy_2026.3 · workflow 559e016f-70bf-494d-9d2a-98a185575a6f. No payment is ever executed by this demo.

Audit history8.9s total · $0.0134 total

Submission received
16:21:36 UTC
demo_scenario intake, submissionId sub_pipeline_clean-match_1786119694649.
File validated
16:21:38 UTC
application/pdf, 1857 bytes, downloaded from storage.
Structured extraction complete
16:21:49 UTC
Header and 5 line item(s) extracted to schema.
8901ms · $0.0134
Evidence coordinates aligned
16:21:49 UTC
31 of 32 fields aligned against the real document text layer; 1 unresolved.
Arithmetic recalculated
16:21:50 UTC
All 5 line total(s) recompute exactly from quantity × unit price. Sum of line totals equals the printed subtotal of $776.40. Subtotal + tax equals the printed total of $842.40 exactly.
Supplier matched
16:21:55 UTC
Tax ID 47-1122334 matches the approved Brightway Janitorial Supply record exactly.
Duplicate check complete
16:21:55 UTC
No matching supplier, invoice number, date, or amount found in invoice history.
Bank-detail comparison: match
16:21:56 UTC
Extracted remittance block (First Continental Bank, acct ending 2231) matches the approved supplier master exactly.
PO matched — exact
16:21:56 UTC
PO-10456 is open. 5 line(s) match PO-10456 within tolerance: Multi-surface cleaner, 1gal, Trash liners, case of 250, Microfiber mop heads, Floor degreaser concentrate, Glass cleaner spray, case of 12.
Instruction screening
16:21:56 UTC
No instruction-shaped content detected in extracted text fields.
Decision: ready for approval
16:21:57 UTC
Supplier and purchase-order matching, arithmetic recomputation, and duplicate/bank-detail checks all passed. No exceptions found.
Accounting draft prepared
16:21:58 UTC
Draft bill proposed for supplier a1000000-0000-4000-8000-000000000001, total $842.40 — not posted.
Replayed submission
16:22:01 UTC
submissionId sub_pipeline_clean-match_1786119694649 was already processed — returned the existing workflow result without creating a new job.